Privacy Policy
What St. Louis Skeet & Trap Club collects through this website, what it does with it, who else sees it, and the choices you have.
The short version
- We collect what we need to run the club: your name and contact details when you ask to join a league, send the club a message or the club sets up an account for you, and the scores you shoot in leagues.
- League standings are public. If you shoot in a league, your name, team and scores appear on that league's standings page, which anyone can view.
- You can add family members — your children, or a partner who doesn't want an account — to your account. Only you and the club's staff see their profile. A child is put forward for a league here only after their parent or guardian agrees to their name and scores appearing on public standings, by full name or by first name and last initial as the parent or guardian chooses.
- We do not sell your information, and we do not use it for advertising.
- Our website analytics are anonymous, never record your screen, and are switched off entirely if your browser sends a Global Privacy Control or Do Not Track signal. You can also switch them off for your browser.
- This website does not take payments.
Who we are
This website — the club site, league standings, the signed-in member area and the club's administration tools — is run by St. Louis Skeet and Trap Club, Inc. ("the club", "we", "us"), a non-profit organization at 18854 Franklin Road, Pacific, MO 63069. It is built and maintained for the club by a volunteer. The club decides what information is collected and how it is used.
Information you give us
When you ask to join a league, we collect your name and phone number, and your email address and a note if you choose to give them, together with the league (and any team) you are asking about. A request sent while you are signed in is linked to your account.
Accounts on this site are set up by club administrators — there is no self-service sign-up. An account holds the email address you sign in with, your name, and your password. Your password is stored only in a scrambled (hashed) form: nobody at the club can read it. An administrator can issue you a temporary password, which you are asked to change the next time you sign in. When you accept the Terms of Use at sign-in, we record which version you accepted and when.
When you are signed in, we also keep what you do in the member area: score submissions for a league, work-day sign-ups and buy-out requests, and any notes you add to them.
If you send the club a message through the contact form, we collect your name, the email address or phone number you give us, and your message. Only the club's administrators see it, and they use it only to reply to you.
The club's email list is run by Constant Contact. The "Join our email list" button takes you to the club's sign-up page on Constant Contact's own site: what you enter there goes to Constant Contact, not to this website, and is handled under Constant Contact's privacy policy as well as this one. Every email the club sends that way has a link to unsubscribe.
If you add a family member to your account, we collect their first and last name, how they are related to you, whether they are under 18, and how their name should appear on public standings. For someone under 18, we also record your agreement, as their parent or guardian, to their name and scores appearing on public standings, and when you gave it. League requests and score submissions you make for a family member are linked to your account, and your own contact details are used for them — we collect none for the family member.
Records the club keeps
To run the club, its administrators keep records about members, league shooters and others who deal with the club. Depending on your involvement, these can include:
- your name, phone number and email address;
- membership details — status, type, member number and the date you joined;
- league rosters, teams, scores and the handicaps and standings calculated from them;
- work-day sign-ups, attendance, credits and buy-out arrangements;
- bookings for club events and the contact details given for them;
- notes administrators add to a person's record to run club business.
Administrative actions on accounts and records — for example locking an account, issuing a temporary password or merging two records for the same person — are written to an audit log that says who did it and when.
Information collected automatically
Signing in. When you sign in, your browser stores a sign-in token so that you stay signed in; a session lasts up to 30 days. The site records failed sign-in attempts against an account to slow down anyone trying to guess its password.
Analytics. To see whether the site is working and which parts are used, we use PostHog, a product-analytics service. Unless your browser asks not to be tracked, it records:
- the pages you view and the page that sent you here;
- which buttons and links you click — but not the text on them, and nothing you type;
- your browser, device type and screen size, and a general location derived from your internet (IP) address;
- a random identifier stored in your browser;
- errors the site runs into, with any email addresses and phone numbers removed from them before they are sent.
Our analytics never record your screen or session, and we never tell PostHog who you are — not your name, your email address or your account. We do not use analytics to follow you across other websites.
Hosting. Like any website host, our hosting provider records technical details of requests to the site — such as IP address, browser and the page requested — to operate and secure the service. These logs are kept for a short period.
How we use information
- to answer join requests and messages, and manage league rosters and club membership;
- to run leagues — recording scores, calculating handicaps and standings, and publishing standings;
- to run the club — work days, events, the facilities schedule, and contacting you about club business;
- to operate and protect the website — signing you in, preventing misuse, fixing errors and understanding which pages are used;
- to keep the club's records and meet its legal obligations.
We do not sell or rent personal information, share it for advertising, or use it for anything unrelated to the club.
What is public, and what other members see
- League standings pages are public. Anyone with the link can see each shooter's name — or their first name and last initial, where that has been chosen — team, scores and place, including past seasons. Standings can also be shown on other websites using the embed code the club provides.
- A family member's profile — their name, how they are related to you and whether they are under 18 — is seen only by the account holders who manage them and the club's staff.
- The board page lists the names and roles of the club's officers.
- Signed-in members can see a directory of active members — names, the date each joined and membership type, but not contact details — and the names and member numbers of members signed up for a work day.
If you would rather your name were not shown in full on public standings, the club can show you by your first name and last initial instead: call the club at 636-271-4210, write to the club at 18854 Franklin Road, Pacific, MO 63069, or ask at the clubhouse.
How long we keep information
- League scores and standings: kept as part of the club's competition history.
- Membership and account records: while you are a member or account holder, and afterwards for as long as the club needs them as club records.
- Join requests that do not lead to membership: for as long as the club needs them to answer the request and keep its league records.
- Messages sent through the contact form: until the club has answered them and no longer needs them.
- The administrative audit log: for as long as the club needs it as a record of how accounts and records were managed.
- Analytics data: for as long as the club's PostHog plan keeps it.
- Hosting logs: the short periods set by our hosting provider.
- If the website is suspended or shut down: everything it holds is kept for 60 days, on a best-effort basis, so that the club, and anyone whose information it holds, can ask for a copy; after that it is deleted.
Records are removed by the club's administrators; the site does not delete them automatically.
Information is held on a best-effort basis. The site relies on outside hosting and database services; if one of them fails, loses information, or suspends or closes the site's account, information may be lost before anyone can ask for a copy.
How we protect information
The site is served only over encrypted connections (HTTPS), and its software is kept up to date with security fixes. Passwords are stored hashed, never in readable form. Repeated failed sign-ins are slowed down. What each account can see and change is enforced on the server according to its role, and administrative actions are logged. No website can promise perfect security, but if we learn of a breach affecting your information, we will tell you as the law requires.
Your choices and rights
- Ask what information we hold about you, and for a copy of it in a common, readable format.
- Ask us to correct anything that is wrong.
- Unsubscribe from the club's emails at any time, using the link in any of them.
- Ask us to delete your information. We may keep what we need for the club's records — league results, for example — or to meet legal obligations, and we will tell you if we do.
- Switch off analytics for your browser, using the control on this page or a Global Privacy Control or Do Not Track setting.
- A parent or guardian can make any of these requests for a child they manage, and can change a family member's details, public name and agreement to public standings from their account at any time.
To make a request, call the club at 636-271-4210, write to the club at 18854 Franklin Road, Pacific, MO 63069, or ask at the clubhouse. We may need to confirm who you are first. We will not treat you differently for asking.
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Children
This website is not meant for children under 13, and children under 13 should not send join requests or hold accounts. Instead, a parent or guardian can add a child to their own account as a family member, ask for league spots for them and submit their scores.
Through this website, a child under 18 can be put forward for a league only after their parent or guardian agrees to the child's name and scores appearing on public league standings, and the parent or guardian chooses whether the child is shown by full name or by first name and last initial. They can change that choice at any time. If they withdraw their agreement, the club will not add the child to any new league through the site; to change how the child appears in a league they already shoot, switch them to first name and last initial, or contact the club. When a child joins a league some other way — on a paper sign-up sheet, say — the club asks a parent or guardian to agree to the same thing.
If we learn that we have collected information from a child under 13 without a parent's consent, we will delete it.
Do Not Track and Global Privacy Control
We honor both. If your browser sends either signal, the analytics service is never loaded: no analytics cookie is set and nothing is sent.
Changes to this policy
If we change this policy, we will post the new version here with its date. If a change matters to how your information is used, we will also tell members directly.
Contact
Questions about this policy or your information: call the club at 636-271-4210, write to the club at 18854 Franklin Road, Pacific, MO 63069, or ask at the clubhouse. The club's officers handle privacy questions and requests.